Remote Administrative & Operations Coordinator

Back End Office HQ is seeking a highly organised, proactive and dependable Administrative & Operations Coordinator to support daily business operations, coordinate administrative activities and manage communication channels. The successful candidate will help ensure tasks are completed efficiently, deadlines are met and operational processes run smoothly.

• Coordinate daily administrative and operational activities.
• Manage emails, calendars, meetings and follow-ups.
• Assist management with task tracking, documentation and reporting.
• Coordinate recruitment, onboarding, training and staff communication.
• Manage Microsoft Teams, WhatsApp groups and other communication channels.
• Maintain accurate records, spreadsheets and administrative documents.
• Monitor deadlines, follow up on pending tasks and identify operational gaps.
• Handle confidential business and employee information professionally.
• Provide general administrative support to management and other teams.
• Coordinate remote communication and ensure timely information sharing.

• Excellent written and spoken English.
• Strong organisational, time-management and multitasking skills.
• Proactive, self-driven and able to work with minimal supervision.
• Proficiency in Microsoft Outlook, Teams and Microsoft 365.
• Ability to manage WhatsApp groups and coordinate remote communication.
• Ability to work independently and remain available during UK business hours.
• High level of professionalism, discretion and reliability.
• Experience supporting directors or management teams is an advantage.
• Background in administration, operations coordination, recruitment or onboarding is desirable.
• Experience in a call centre, BPO, virtual assistant role or working with international teams is an advantage.
• Proficiency in spreadsheets, record-keeping and basic reporting is desirable.

None

Monday–Saturday, 8:00 AM–6:00 PM