Executive Assistant (Calendar & Case Management Support)

An experienced Executive Assistant is needed to support a busy social work professional balancing graduate studies, clinical work and case management responsibilities. The ideal candidate should be highly organised, discreet and proactive, with extensive experience managing schedules, coordinating appointments, tracking deadlines and providing administrative support.

• Manage calendars and schedule client meetings and appointments.
• Organise academic assignments, monitor deadlines and track deliverables.
• Assist with preparing, organising and maintaining documents.
• Coordinate appointments and manage competing priorities effectively.
• Track assigned tasks and ensure timely follow-through.
• Provide administrative support for clinical, academic and case management activities.
• Maintain organised digital records and documentation.
• Handle sensitive and confidential information professionally.
• Coordinate virtual meetings using Zoom or Microsoft Teams.
• Provide regular updates on pending tasks, deadlines and responsibilities.

• Minimum of 8–10 years of relevant professional experience.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proven experience in calendar management and appointment scheduling.
• Exceptional attention to detail and ability to multitask.
• Ability to handle confidential information with discretion.
• Strong follow-up, coordination and problem-solving skills.
• Ability to work independently and manage competing priorities.

• Experience supporting executives or other busy professionals.
• Familiarity with academic environments or graduate programmes.
• Previous administrative or virtual assistant experience.
• Experience scheduling client appointments.
• Basic understanding of documentation and case notes.
• Google Calendar or Microsoft Outlook.
• Gmail.
• Zoom or Microsoft Teams.
• Notion, Asana or Trello.
• Google Docs or Microsoft Word.
• Google Sheets or Microsoft Excel.

Method of Application

None