Administrative assistant- HR and office

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Job Title: Administrative Assistant (Office & HR Support)

Location: Abuja (Onsite)

Salary: ₦100,000/month (with training provided)

Role Summary

The Administrative Assistant will manage day-to-day office operations and provide basic support to the HR function. The role is primarily administrative, ensuring the office runs smoothly while assisting HR with simple coordination and documentation tasks.

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HR Assistant

Key Responsibilities

Office Administration (Primary Focus)

Ensure the office is well-maintained and fully functional daily

Monitor and manage office supplies (water, coffee, stationery, cleaning items, etc.)

Track and restock supplies proactively

Monitor electricity/internet availability and promptly escalate issues

Coordinate with vendors (fuel, cleaning, repairs, etc.) as needed

Maintain a clean, organized, and professional office environment

Handle printing, photocopying, scanning, and document filing

Support meeting setup and logistics

HR Support (Execution Only)

Print, organize, and file employee documents

Assist with onboarding logistics (document collation, welcome materials, coordination)

Track completion of employee forms (biodata, contracts, etc.)

Support document routing for signatures

Maintain and update basic HR trackers (as instructed)

Assist with timesheet collection and basic payroll documentation

Help upload and organize files on SharePoint

Recruitment Coordination

Schedule interviews and coordinate with candidates

Share interview details (time, venue, virtual links)

Update candidate trackers as directed

What This Role Is NOT

Not responsible for creating HR policies or documents from scratch

Not responsible for HR decision-making

Not responsible for handling employee relations independently

0–2 years experience in administrative or office support roles

Strong organization and attention to detail

Ability to follow instructions and execute tasks efficiently

Good communication skills

Basic proficiency in Microsoft Office (Word, Excel)

Must be reliable and available onsite

0-2 years