This role supports the Executive Director by managing schedules, communication, operational tasks, and special projects. It requires excellent organization, strong communication skills, and the ability to function as a strategic partner within a creative and fast-paced environment.
Manage calendars, appointments, schedules, and deadlines
Coordinate meetings, prepare briefs, and track follow-up actions
Handle confidential information professionally
Support day-to-day operations across departments
Monitor ongoing projects and ensure timely completion
Draft and manage emails, letters, and internal communications
Liaise with staff, partners, suppliers, and clients
Assist with administrative, logistics, and creative tasks
Anticipate needs and resolve issues proactively
Conduct research, prepare reports, and contribute insights
Assist with planning events, exhibitions, and special projects
Work closely with the Executive Director as a trusted partner
Minimum of 3–5 years experience in executive support or operations
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Leadership mindset and ability to coordinate teams
Able to work independently with minimal supervision
Tech-savvy and comfortable with digital tools and communication platforms
High emotional intelligence, discretion, and professionalism
Calm, solution-oriented, reliable, articulate, and quick-thinking
*Interested candidates should send their resume and a cover letter explaining their relevant experience
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Send your application via email with the provided subject line