Administrative Officer

Vestates Limited, established in March 2013, is a reputable real estate and property management company offering complete real estate services, including sales, leasing, and long-term property management across Nigeria and internationally. The company continues to leverage technology to drive efficiency and excellence in its operations.

• Provide administrative support to the Senior Administrative Manager to ensure smooth office operations.
• Draft offer letters, invoices, contracts, and official correspondence.
• Review and manage tenancy, sales, and property management agreements.
• Maintain proper documentation and filing systems for all administrative records.
• Process fund requests and keep detailed expense records.
• Coordinate company carpool operations, ensuring effective driver and vehicle management.
• Supervise the Front Desk Officer in maintaining accurate vehicle logs and handling guest relations.
• Ensure all vehicle documentation, licenses, and insurance are current and properly filed.
• Manage office consumables and maintain inventory and procurement records.
• Oversee office and premises maintenance to ensure cleanliness and order.
• Schedule and coordinate internal meetings, appointments, and company events.
• Handle incoming and outgoing mail, calls, and parcels with professionalism.
• Support additional administrative tasks as assigned.

• Bachelor’s Degree or HND in Business Administration, Office Management, or a related discipline.
• Minimum of 3 years experience in administrative support, preferably in real estate or a corporate environment.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong interpersonal skills and professional demeanor.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and time management skills.

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