Administrative Secretary

The Administrative Secretary will support the Group Chief Executive Officer (GCEO) by managing administrative, scheduling, and communication tasks. The role focuses on ensuring smooth coordination of the GCEO’s calendar, travel arrangements, speaking engagements, and operational activities while maintaining strict confidentiality and professionalism.

Manage the GCEO’s calendar, including scheduling meetings, appointments, and events

Coordinate travel arrangements such as flights, hotel bookings, and local transportation

Arrange tickets, bookings, and logistics for trips and official commitments

Work with the communications team to secure speaking engagements and prepare presentation materials

Communication and Liaison:

Serve as the main contact point for the GCEO, handling calls, emails, and requests

Draft official correspondence, memos, and internal communications

Maintain professional relationships with partners, vendors, and key stakeholders

Speaking Engagements and Preparatory Support:

Coordinate speaking engagements from scheduling to post-event follow-up

Prepare presentations, briefing documents, speeches, and related materials

Provide the GCEO with research, statistics, and relevant insights ahead of engagements

Administrative and Operational Support:

Maintain organized digital and physical filing systems

Track meeting action points and follow up on assigned tasks

Conduct research and prepare reports to support executive decisions

Handle additional assignments that support executive productivity

Executive Lodge Oversight:

Supervise operations at the executive lodge and manage lodge staff

Coordinate with vendors to ensure efficient lodge services

Oversee renovation or maintenance projects as required

Confidentiality and Professionalism:

Handle confidential information with discretion

Maintain high standards of professionalism and ethical conduct

Bachelor’s Degree in Business Administration, Office Administration, or a related field

Minimum of 4 years experience in an administrative secretary or similar role

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Proficiency with tools such as Google Suite, Zoom, and Slack

Strong analytical and problem-solving skills

Ability to handle confidential information responsibly

Proximity to Victoria Island is an advantage

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