Admin and Facility Officer

Elizabeth Maddeux Limited is recruiting on behalf of a client in the pharmaceutical sector for a proactive and experienced Admin and Facility Officer. The role involves supervising administrative functions and facility operations to ensure a safe, compliant, and efficiently managed work environment within a regulated pharmaceutical setting.

Oversee daily administrative operations and support services

Coordinate procurement of office supplies, consumables, and essential services

Maintain accurate records and documentation in compliance with regulatory and company standards

Facilitate internal communication and departmental coordination

Supervise maintenance of office spaces, warehouses, laboratories, utilities, and other facilities

Liaise with vendors, contractors, and service providers for repairs and preventive maintenance

Ensure cleanliness, waste management, and pest control align with pharmaceutical hygiene standards

Monitor compliance with health, safety, and pharmaceutical industry regulations

Maintain documentation required for audits, inspections, and compliance reviews

Keep an updated asset register for equipment and facilities

Track asset usage, servicing schedules, and replacement needs

Monitor vendor performance and support administrative budget tracking

Prepare periodic reports on facility status, incidents, and maintenance activities

Provide administrative support during company meetings, events, and inspections

Minimum of a Bachelor’s degree or HND in Business Administration, Facilities Management, or a related discipline

Two to four years relevant experience in administration or facility management

Experience in the pharmaceutical or other regulated industry is an added advantage

Strong organizational and multitasking abilities

Good understanding of facility management practices

High attention to detail with strong problem solving skills

Effective communication and interpersonal skills

Ability to work independently and within a team

Basic knowledge of health and safety regulations

Proficiency in Microsoft Office applications

*Interested and qualified candidates should send their resume and cover letter.

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