Personal Assistant

Elizabeth Maddeux is recruiting on behalf of a reputable organization in the pharmaceutical industry for a highly organized and proactive Personal Assistant. The successful candidate will provide comprehensive administrative, operational, and personal support to senior management, ensuring the smooth coordination of executive activities and maintaining strict confidentiality at all times.

Manage and coordinate the executive’s daily calendar, appointments, and schedules for effective time management

Prepare, edit, and format reports, presentations, memos, and official communications

Handle incoming and outgoing correspondence including emails, calls, and letters professionally

Maintain organized physical and electronic filing systems for easy document retrieval

Monitor office supplies and coordinate timely replenishment

Support data entry, record keeping, and document control in line with company policies and regulatory standards

Serve as the primary liaison between the executive and internal or external stakeholders

Anticipate needs and proactively resolve issues before they escalate

Handle assigned personal or confidential tasks with discretion and professionalism

Schedule and coordinate meetings, conferences, and appointments

Prepare meeting agendas, record minutes, and follow up on action items

Arrange local and international travel including flights, accommodation, and itineraries

Draft professional correspondence on behalf of the executive

Support executive office operations to ensure deadlines and priorities are achieved

Assist in project coordination and ensure compliance with pharmaceutical industry standards and internal procedures

Minimum of OND, HND, or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related discipline

Two to four years proven experience as a Personal Assistant, Executive Assistant, or Administrative Officer

Experience within the pharmaceutical or healthcare sector is an added advantage

Strong organizational and multitasking skills

Excellent written and verbal communication abilities

High level of integrity, professionalism, and discretion

Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook

Ability to work independently, take initiative, and meet tight deadlines

Strong interpersonal and problem solving skills

Attention to detail and ability to work in a structured environment

*Interested and qualified candidates should send their CV and cover letter

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